[Nfbwv-talk] 2012 NFBWV Convention Memo

Thu Feb 9 17:25:25 UTC 2012

Greetings Fellow Federationists, 

Please find attached and cut and pasted below the 2012 NFBWV Convention Memo.  It is quite detailed and I hope will answer any questions you might have.  Please do not hesitate to let me know if I have forgotten anything or if anything needs corrected.  

Charlene Smyth

NFBWV President

CONVENTION MEMORANDUM

NATIONAL FEDERATION OF THE BLIND

OF WEST VIRGINIA

August 3, 4, and 5, 2012

Holiday Inn Hotel and Suites

3551 Route 60 East 

Barboursville, WV  25504 

"VOICE OF WEST VIRGINIA'S BLIND"

President, NFB of West Virginia: Charlene Smyth 

220 Buena Vista Avenue 

Clarksburg, WV 26301 

Phone: (304) 672-3445 or (304) 622-0626

E-Mail:  cs.nfbwv at frontier.com

          The 59th annual convention of the National Federation of the Blind of West Virginia (NFBWV) will take place on August 3, 4, and 5, 2012, at the Holiday Inn Hotel and Suites located in Barboursville, West Virginia.  

          The convention registration fee is ten dollars per person, and the banquet registration fee is twenty-five dollars per person no matter the person's age.  The banquet meal has yet to be determined.  Plans have been made for an NFBWV registration table to be set up in the lobby.  

          If you wish to pre-register for the convention and banquet, your check should be made payable to the NFBWV and mailed to Marcus Soulsby at 5309 Venable Avenue; Charleston, WV  25304.  You can contact Marcus via phone at (304) 206-4044 or via E-mail at msoulsby at suddenlink.net.  

          The guest room rates will be $87 per night up to four people per room.  All rooms include A Mini-fridge, Microwave, Coffee pot, Flat screen Hi-definition 32-inch television, Premium cable service, Hair dryer, Iron & ironing board, and Free wireless and DSL internet service. 

          Sorry, pets are not welcome.  The relief area for dog guides is behind the hotel off of the patio.  Please remember to clean up after your dog guide.  

          The American Café provides breakfast and dinner. Enjoy their "Best for Breakfast"             large breakfast buffet or their complimentary "Quick Breakfast" (coffee, Danish & fruit).  Their dinner menu features a selection of family favorite appetizers, entrees and desserts.  Room service and a full service bar are available. Sorry, the restaurant is not open during lunch.  For lunch on Friday and Saturday, you will either need to plan to travel to one of the nearby restaurants or maybe we can get together and make plans to have pizza or something delivered.  

          The cutoff date for guaranteeing your room and getting room rates at $87 per night is July 3, 2012.  When making reservations, be sure to let the hotel know you will be attending the convention of the National Federation of the Blind of West Virginia so you can receive the reduced room rates.  Reservations must be made directly with the Holiday Inn in Barboursville by calling (304) 733-3338.  When you make your reservations and when you register at the hotel, you must guarantee your reservation by either submitting a credit card or one night's pre-paid room and tax as well as for the hotel to keep on hand for any incidentals that might be billed to your room such as phone calls, room service, etc.  

          If reservations are made by a chapter rather than by an individual, chapters can use their FEIN number that will exempt them from some taxes.  NOTE:  You must use something official to identify your chapter such as a chapter check in order to receive tax exemption.  

          Please be aware that the official check in time is not until 3:00 p.m. on Friday, August 3, 2012.  If your room happens to be clean and ready before that time, the hotel may allow you to check into your room.  

          Check out time on Sunday, August 5, is at noon.  

          If you wish to cancel your room, you must cancel 24 hours before your arrival date.  If you fail to cancel as required, there will be a penalty.  

          You do not have to worry about accidentally ordering a movie with the television remote control in your room as this service is not offered by this hotel.  

          There are no charges for local phone calls.  

          To learn more about the Holiday Inn Hotel and Suites located in Barboursville, go to their website at www.hibarboursville.com.  

          Unfortunately, this hotel does not have a locked closet for the storing of door prizes and so forth.  The Door Prize Committee requests that door prizes not be wrapped, but that a brown paper bag accompany each door prize.  Any door prizes as well as goodies or items for the Membership Auction can be submitted when you check in at the convention registration table at the hotel.  

          Speaking of Membership Auction, every member is requested to obtain at least one new item or homemade food item to be auctioned off the evening of Friday, August 3rd.  It is recommended that items be obtained that anyone would want to own, use, or have in their home.  Please be aware that if you are able to obtain nice but smaller items that might not be suitable for the auction, we will put them in a basket along with other items for which we will be selling raffle tickets throughout the convention.  When you have obtained an item, please make a list containing the name of the item, a description of the item, the approximate value of the item, and who donated it and then E-mail it to Sheri Koch, Membership Auction Chairperson, sheri.l.koch at wv.gov.  It is felt that this is one fund-raiser everyone can assist our affiliate with to raise the funds necessary to keep our projects and initiatives going.  Also, everyone is helping to make it a success and taking some of the pressure off those normally involved in fund-raising.  

          The hotel does not have a courtesy van to transport guests to and from the airport or bus station.  

          While staying at the Holiday Inn Hotel & Suites you can enjoy complimentary use of the large state-of-the-art Fitness Center featuring multiple aerobic machines and extensive weight training equipment.  The indoor pool is BIG! It is the largest indoor hotel pool in the region. The pool area also has a spacious Hot Tub to help you relax and unwind. 

          Parking is available free of charge.  

          On Friday evening, the Huntington Area Chapter of the NFBWV will host the reception.  They invite you to come join them for good fellowship and an assortment of delicious refreshments.

          We would very much appreciate all chapter presidents and/or board members forwarding to us the names of those who will be attending the convention so the name tags can be completed in advance.  Also, indicate whether the individuals are voting or nonvoting members and whether the individual reads regular print, large print, or Braille.  This information should be submitted to Charlene Smyth at cs.nfbwv at frontier.com or via phone at (304) 672-3445.  

          For those attending the NAPUB Meeting, President Karen McDonald will be in communication with you regarding this.  

          For those also attending the Agency Partnership Committee Meeting, room rates and other hotel information are the same as previously mentioned.  For those assigned to serve on the Agency Partnership Committee, please make arrangements through Ed McDonald by contacting him via E-mail at ed at eioproductions.com or call him at (304) 788-0129.   

          If you have anything that needs to be considered by the Resolutions Committee, please submit it to Chairperson Ed McDonald at 151 South Mineral Street; Keyser, WV  26726; PHONE:  (304) 788-0129; E-MAIL:  ed at eioproductions.com.  Submissions should be sent to Ed no later than July 10, 2012.  Anything submitted after this date will be considered for next year's convention.  The Resolutions Committee will write and complete all resolutions by July 26, 2012 with a copy submitted to the NFBWV president.  

          If you have nominations for Federationist of the Year, please submit them in print to Sheri Koch via E-mail at sheri.l.koch at wv.gov or by mail at 5111 Staunton Avenue SE; Charleston, WV  25304.  Submissions should be sent to Sheri no later than July 10, 2012.  Names received after this date will not be considered.  Sheri will share all nominations with the members of her committee, Marcus Soulsby and Bre Brown.  

          If you have any nominations for other awards and honors, please submit them to the chairperson of the Awards and Honors Committee, Sheri Koch, at 5111 Staunton Avenue SE; Charleston, WV  25304; PHONE:  (304) 925-2942; E-MAIL:  sheri.l.koch at wv.gov.  Nominations should be submitted to Sheri no later than July 10, 2012.  Nominations received after this date will not be considered.  

          If you or anyone you know would like an NFBWV scholarship application or additional information, please contact the chairperson of the Scholarship Committee, Mary Ann Saunders at 1664 13th Avenue; Huntington, WV  25701; PHONE:  304-697-1434; CELL:  304-634-0607; or E-MAIL:  saunders at wvdsl.net.  You can also download the instructions and application by going to our website at www.nfbwv.org.  

          If you have any questions or need to forward information, please do so by contacting me using the contact information provided at the beginning of this memo.

          We hope that all of you are able to attend this year's convention.  We look forward to meeting and visiting with you.

Location & Directions

Location:  The Holiday Inn Hotel & Suites at the Huntington Mall in Barboursville, West Virginia is conveniently located in eastern Cabell County with immediate access to I-64, the main East-West interstate in WV. This prime location is perfect for individuals visiting Huntington, Barboursville, Milton, Hurricane, Winfield, or Cross Lanes, WV. 

The Holiday Inn Hotel & Suites is adjacent to the region's largest shopping center, the Huntington Mall, with over 150 stores and restaurants there is something for everyone in your family! 

We are also conveniently located near popular restaurants like Cracker Barrel, Applebee's, Bob Evan's, Chili's & Outback. Our fantastic location makes this the perfect place to stay while travelling in our area. 

Directions:

Arriving from east / Charleston, WV. Take I-64 Exit 20. Turn left on to East Mall Road. The hotel entrance is on the right.

Arriving from west /Huntington, WV/Ashland, KY. Take I-64 exit_20B, Turn left on to West Mall Road. Left on Rt. 60 East. The hotel is on the left. 

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