[Njtechdiv] Outlook listing of shortcuts

[Arthur Bunce]

Brian, recently I  had to download Outlook 16 as Microsoft no longer supported Windows Livemail which I  had been using.  I  have been going crazy trying to figure out how to get to my Sent, Deleted, etc Messages.  Finally got it thanks to you and Jane.  Pat Bunce

From: Njtechdiv [mailto:njtechdiv-bounces at nfbnet.org] On Behalf Of Brian Mackey via Njtechdiv
Sent: Saturday, September 24, 2016 9:46 AM
To: 'Patricia Ebel' <patriciaebel0302 at comcast.net>; NJTechDiv Listserv <njtechdiv at nfbnet.org>
Cc: Brian Mackey <bmackey88 at gmail.com>
Subject: [Njtechdiv] Outlook listing of shortcuts

Dear Trish,

I understand you were looking for keyboard commands for Outlook calendar. A while back Jane had sent me a listing of various keyboard commands to work in Outlook. I am including the full listing in this email for your reference.

Outlook 2010 and 2013 keyboard shortcuts

1. Main Outlook Features
Ctrl+1Switch to Mail
Ctrl+2Switch to Calendar
Ctrl+3Switch to Contacts
Ctrl+4Switch to Tasks
Ctrl+5Switch to Notes
Ctrl+6Switch to Folder List in Navigation Pane
Ctrl+7Switch to Shortcuts
Ctrl+Shift+bOpen Address Book

2. Messages in Main View
Main Window
Tab/Shift+TabCycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)
Ctrl+Shift+iGo to Inbox folder
Ctrl+Shift+oGo to Outbox folder
Ctrl+yGo to another folder as specified
F3/Ctrl+eGo to Search box
Ctrl+m/F9Check for new messages
Alt+Arrow Left/Alt+Arrow RightGo back to previous view / forward to next view
Ctrl+nCreate new message
Ctrl+Shift+mCreate new message (from any Outlook view)
Navigation Pane
Arrow Up/Arrow DownNavigate downward / navigate upward in Navigation Pane. Press space or enter to select.
Press shift+tab and/or tab to jump between Message List and Navigation Pane
Arrow Left/Arrow RightCollapse or expand group in message list
a...zJump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder
F2Rename folder
DeleteDelete folder
Message List and Single Messages
Tab/Shift+TabCycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)
Arrow Down/Arrow UpMove down / move up between messages
Arrow Left/Arrow RightCollapse / expand groups (e.g. week)
Shift+Arrow Down/Shift+Arrow UpSelect multiple adjacent messages
press and hold ctrl, arrow up/arrow down and spaceSelect multiple non-adjacent messages
Ctrl+Shift+vMove message to folder
Insert Add Quick Flag to message
Ctrl+Shift+g Add Custom Flag to message
Ctrl+Alt+jMark message as not junk
Ctrl+q/Ctrl+uMark as read or unread
Ctrl+Alt+mMark for Download
Ctrl+Alt+uClear Mark for Download
Ctrl+Shift+wDisplay blocked content menu.
Press ctrl+shift+w, then p to download blocked pictures/images.
Alt+EnterShow email properties
Ctrl+Shift+sPost to folder
Ctrl+Shift+yCopy item to folder
Space/Shift+SpacePage down / page up through message text in Reading Pane
EnterOpen message
Ctrl+./Ctrl+,Jump to next/previous message (in single message view)
Ctrl+pPrint Message
Most Shortcuts work in Message List and when viewing single messages

3. Messages in Compose View
Manage Messages
TabCycle between To, Cc, Subject, and Message Body
Alt+mChoose From account from which to send message
Alt+uJump to subject
Alt+sSend
Ctrl+s/Shift+F12Save Message
F12Save Message as
Ctrl+click Jump to URI while in edit mode
Ctrl+kInsert hyperlink
Alt+n, then a, f Attach File to message: Insert => Add F
Alt+n, then a,s Add Signature to message: Insert => Add Signature
Format Message Body
Ctrl+x/Ctrl+c/Ctrl+vCut/ copy/ paste
Alt+oDisplay Format menu
Ctrl+Shift+p Display Font dialog box
Shift+F3Switch case between all upper, all lower, and first letter upper.
Ctrl+Shift+kSwitch case to/from small capitals
Ctrl+bSwitch format to/from bold
Ctrl+iSwitch format to/from italic
Ctrl+uSwitch format to/from underline
Ctrl+Shift+lAdd/remove bullets
Ctrl+lAlign left
Ctrl+rAlign right
Ctrl+eAlign center
Ctrl+t/Ctrl+Shift+tIncrease / decrease indent
Ctrl+[/Ctrl+]Increase / decrease font size (or use or ctrl+shift+;
Ctrl+SpaceClear formatting (or use ctrl+shift+z)
Ctrl+Shift+hDelete next word
Ctrl+Shift+jStretch paragraph to fit between margins
Ctrl+Shift+sApply styles
Ctrl+tCreate hanging indent
Ctrl+Shift+tReduce hanging indent
Ctrl+kInsert hyperlink
Ctrl+qRemove paragraph formatting

4. Create Items
Ctrl+Shift+aCreate appointment
Ctrl+Shift+c Create contact
Ctrl+Shift+lCreate distribution list
Ctrl+Shift+xCreate fax
Ctrl+Shift+eCreate folder
Ctrl+Shift+jCreate Journal entry
Ctrl+Shift+qCreate meeting request
Ctrl+Shift+mCreate message
Ctrl+Shift+nCreate note
Ctrl+Shift+hCreate new Microsoft Office document
Ctrl+Shift+sPost to this folder
Ctrl+tPost reply in this folder
Ctrl+Shift+pCreate Search Folder
Ctrl+Shift+kCreate task
Ctrl+Shift+uCreate task request

5. Calendar Shortcuts
Create and Manage Appointments
Tab/Shift+TabSelect next/ select previous appointment in Calendar View
Ctrl+nCreate new appointment (when in Calendar)
Ctrl+Shift+aCreate new appointment (in any Outlook view)
Ctrl+Shift+qCreate new meeting request
Ctrl+gSet up recurrence for an appointment or task
Tab/Shift+TabJump to next / previous input field
Ctrl+fForward an appointment or meeting
Ctrl+rReply to meeting request with message
Ctrl+Shift+rReply All to meeting request with message

Calendar Views
Ctrl+Alt+1Switch to Day view
Ctrl+Alt+2Switch to Work Week view
Ctrl+Alt+3Switch to Full Week view
Ctrl+Alt+4Switch to Month Week view
Alt+1...0View from 1 through 10 days

Navigate Calendar
Ctrl+Tab/F6Move between Calendar, TaskPad, and Folder List
Tab/Shift+TabSelect next/ select previous appointment
Arrow Left/Arrow RightGo to previous / next day
Arrow Up/Arrow DownGo up / down in current view
Home/EndGo to beginning/end of current view
Page Up/Page DownJump one page up/ one page down
Shift+Arrow Up/Shift+Arrow DownDay View: Extend / reduce selected time
Alt+Arrow Down/Alt+Arrow UpGo to same day in next / previous week
Alt+Page Down/Alt+Page UpGo to next or previous month
Alt+Home/Alt+EndGo to start or end of week
Ctrl+gGo to date

6. Contacts Shortcuts
F3/Ctrl+eFind contact or other item
F11Enter name in Search Address Books box
Shift+letterIn Table or List view of contacts, go to first contact that starts with specific letter
Ctrl+aSelect all contacts
Ctrl+fCreate new message addressed to selected contact
Ctrl+jCreate Journal entry for selected contact
Ctrl+nCreate new contact (when in Contacts)
Ctrl+Shift+cCreate new contact (from any Outlook view)
Ctrl+o/Ctrl+Shift+EnterOpen contact form for selected contact
Ctrl+Shift+lCreate new distribution list
Ctrl+pPrint
F5Update list of distribution list members
Ctrl+yGo to different folder
Ctrl+Shift+bOpen Address Book
Ctrl+Shift+fUse Advanced Find
Ctrl+Shift+.In an open contact, open next contact listed
EscClose contact
Ctrl+Shift+xOpen Web page for selected contact (if one is included)
Alt+dOpen Check Address dialog box
Alt+Shift+1 .. 3In contact form, under Internet, display message 1
.. 3 information
Ctrl+Shift+dDial new call

7. Tasks Shortcuts
Alt+F2Show or hide To-Do Bar
Alt+cAccept task request
Alt+dDecline task request
Ctrl+eFind task or other item
Ctrl+yOpen Go to Folder dialog box
Ctrl+nCreate new task (when in Tasks)
Ctrl+Shift+kCreate new task (from any Outlook view)
Ctrl+Shift+uCreate new task request
Ctrl+oOpen selected item
Ctrl+pPrint selected item
Ctrl+aSelect all items
Ctrl+dDelete selected item
Ctrl+fForward task as an attachment
Shift+TabSwitch between Navigation Pane, Tasks list, and To-Do Bar
Ctrl+jOpen selected item as Journal item
Ctrl+zUndo last action
InsertFlag an item or mark complete

8. Business Card View
a-zOne or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list
Arrow Up/Arrow DownSelect previous / select next card
Home/EndSelect first / select last card in list
Page Up/Page DownSelect first card on current page / next page
Arrow Right/Arrow LeftSelect closest card in next / previous column
Ctrl+SpaceSelect or cancel selection of active card
Shift+Arrow Up/Shift+Arrow DownExtend selection to previous / next card
Ctrl+Shift+Arrow Up/Ctrl+Shift+Arrow DownExtend selection to previous or next card, regardless of starting point
Shift+Home/Shift+EndExtend selection to first / last card in list
Shift+Page Up/Shift+Page DownExtend selection to first / last card on previous page
Tab/Shift+TabMove to next / move to previous field
EnterMove to next field, or add line to multiline field
Shift+EnterMove to previous field without leaving active card
F2Display insertion point in active field to edit text

9. Other Outlook 2010 Shortcut
Ctrl+Alt+sDefine Send/Receive groups
Shift+F9Start send/receive for current folder, retrieving full items (header, item, and any attachments)
Ctrl+bDisplay Send/Receive progress when send/receive is in progress
Ctrl+Alt+Shift+F12Save Form Design
Ctrl+Shift+F11Save Form Data
Ctrl+n when on InfoPath folder.Create new InfoPath form
Ctrl+Shift+wSelect Message InfoBar and, if available, show menu of commands
Alt+F11Open Visual Basic Editor
Alt+F8Play Macro

Sincerely,

Brian A. Mackey

Brian A. Mackey
Owner, Mackey Enterprises, LLC
Treasurer & Webmaster, National Federation of the Blind of New Jersey
609-953-6988
Bmackey88 at gmail.com<mailto:Bmackey88 at gmail.com>
www.mackeyenterprisesllc.com<http://www.mackeyenterprisesllc.com/>

"Happy are those who dream dreams and are willing to pay the price to make those dreams come true"
      -Vince Papale

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