[Ohio-talk] Reading Minutes at Meetings

richard rchpay7 at gmail.com
Thu Feb 18 13:46:39 UTC 2016 

I agree with Barbra,
It is very important to note here that Miami valley is not struggling with
this issue but Robby asked me and I   told him to put the question on Ohio
talks to see how other chapters do this.
While written minutes are still most common, electronic methods are growing
in popularity. If we are using computer technology, we must make sure
policies exist to ensure no alteration or manipulation of content, and that
personal data contained in the minutes is kept private. This is especially
important with home-based computers.
 The previous secretary Taped  the meetings and transcribed  the minutes
after.
While reading the various post    it would seem that people could say the
same thing about emailing the other very important reports that we read in
meetings.
We will look at this in our chapter and are very happy that the members of
the Ohio affiliated has been willing to share. Positive Payne


-----Original Message-----
From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of
barbara.pierce9366--- via Ohio-talk
Sent: Thursday, February 18, 2016 8:23 AM
To: NFB of Ohio Announcement and Discussion List
Cc: barbara.pierce9366 at gmail.com
Subject: Re: [Ohio-talk] Reading Minutes at Meetings

I am a chapter secretary in a chapter with fewer than half of our members
using email regularly. Admitedly I lean toward reading the minutes. It takes
two minutes. I wonder, if people were honest, how many would admit that they
skipped reading the minutes when they arrived or they have forgotten what
they said. I wrote the minutes, and often I have forgotten the detains of
what is in them. You talk about saving time. We waste more time than reading
the minutes takes.

Just my view,

Barbara Pierce
President Emerita
National Federation of the Blind of Ohio Barbara.pierce9366 at gmail.com
440-774-8077
The National Federation of the Blind knows that blindness is not the
characteristic that defines you or your future. Every day we raise the
expectations of blind people, because low expectations create obstacles
between blind people and our dreams. You can live the life you zwant;
blindness is not what holds you back.

> On Feb 17, 2016, at 11:58 PM, Tim Janning via Ohio-talk
<ohio-talk at nfbnet.org> wrote:
> 
> I feel it would be a good idea to present the minutes by email since
nearly all members have email and those who do not could be contacted by
another chapter member.  I like the idea of freeing up time to focus on
other issue's which needs to be discussed by the chapter.  We could always
ask if there are any questions regarding the minutes which have been sent
out by email.  I think the Miami Valley chapter needs to move forward as
technology advances.
> 
> -----Original Message----- From: Robert Spangler via Ohio-talk
> Sent: Wednesday, February 17, 2016 11:49 PM
> To: grob702 at gmail.com ; 'Robert Spangler via Ohio-talk' ; 'NFB of Ohio
Announcement and Discussion List'
> Cc: Robert Spangler
> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
> 
> Because I'm a new member with new ideas and I think it's a waste of 
> time reading four pages of minutes out loud when the time can be used 
> for other business, and when people in any other organization would be 
> responsible for finding their own way to read them.  As I said, 
> however, it is a democratic organization and if the membership 
> overwhelmingly wants them read, then that's how it shall be.
> 
> -----Original Message-----
> From: grob702 at gmail.com [mailto:grob702 at gmail.com]
> Sent: Wednesday, February 17, 2016 11:45 PM
> To: Robert Spangler via Ohio-talk <ohio-talk at nfbnet.org>; NFB of Ohio 
> Announcement and Discussion List <ohio-talk at nfbnet.org>
> Cc: Robert Spangler <spangler.robert at gmail.com>
> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
> 
> The Miami Valley chapter have always had our minutes ran by the 
> secretary we have it any problems we haven't had any problems with the 
> situation so why should it become one right now it should not be you 
> are secretary, and we appreciate our board members in our chapter so 
> what is there going to be a problem with you reading the minutes in 
> our meeting
> 
> Sent from my iPhone
> 
> On Feb 17, 2016, at 9:04 AM, Robert Spangler via Ohio-talk 
> <ohio-talk at nfbnet.org> wrote:
> 
>> Thanks everyone for your responses.  Deborah, was this something on 
>> which your chapter voted or did you make an executive decision?  
>> Carol made a good point that, if there are many seniors in the 
>> chapter who are not accustomed to using computers and the internet, 
>> then it is probably worth continuing the practice.  On the other 
>> hand, if there are just a couple of members who are having issues, 
>> then they need to resolve the problem themselves or find another means of
reading them.
>> Given that we are supposed to be a democratic organization, I'm 
>> thinking that it's something that should be discussed and a vote had.
>> 
>> -----Original Message-----
>> From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of 
>> Deborah Kendrick via Ohio-talk
>> Sent: Wednesday, February 17, 2016 8:24 AM
>> To: 'NFB of Ohio Announcement and Discussion List'
>> <ohio-talk at nfbnet.org>
>> Cc: Deborah Kendrick <dkkendrick at earthlink.net>
>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>> 
>> Rob,
>> For some time now, we in the Cincinnati chapter have distributed 
>> minutes via email, and then approved them at the meetings.
>> For those few who do not use computers, others are sharing with them.
>> Hope this helps.
>> Deborah (president of Cincinnati chapter)
>> 
>> 
>> -----Original Message-----
>> From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of 
>> Karen via Ohio-talk
>> Sent: Wednesday, February 17, 2016 4:02 AM
>> To: NFB of Ohio Announcement and Discussion List
>> Cc: Karen
>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>> 
>> 
>> 
>> RobbYThis us Karen I was secretary for years for our chapter I do 
>> believe it is necessary to read the minutes you forget not everyone 
>> has a computer and they still deserve just as much information as the 
>> next person I do believe minutes need to be very thorough this to me 
>> is just all about keeping good recordsWhen I did minutes we had an 
>> introduction with a prayer then old business new business telephone 
>> report entertainment report as well  just an example for u Wanda 
>> Sloan has problems with a computer as I type so individuals like her 
>> would never hear the minutes unless you read them aloud at the 
>> meeting Thank you,Karen Noles
>> 
>> 
>> Sent from my Verizon Wireless 4G LTE smartphoney
>> 
>> -------- Original message --------
>> From: Robert Spangler via Ohio-talk <ohio-talk at nfbnet.org>
>> Date: 2/17/2016  12:28 AM  (GMT-05:00)
>> To: 'NFB of Ohio Announcement and Discussion List'
>> <ohio-talk at nfbnet.org>
>> Cc: Robert Spangler <spangler.robert at gmail.com>
>> Subject: [Ohio-talk] Reading Minutes at Meetings
>> 
>> Hello all:
>> 
>> 
>> 
>> I am now the Secretary for the NFB of the Greater Miami Chapter in
Dayton.
>> I am curious to know if Secretaries of chapters around the state are 
>> reading their minutes at each meeting.  I personally feel like this 
>> is an unnecessary practice since we send the minutes out via email 
>> and I maintain that it is the responsibility of each member to read 
>> the minutes
> themselves.
>> Plus, I'd like to use our time more effectively.  I write pretty 
>> detailed minutes.  While I do not write out everything that is said, 
>> I do provide enough information so that someone who was unable to 
>> attend can get a very good idea of what was discussed at the meeting.  
>> That being said, however, I do understand that there are some people 
>> who may
> not have access to email.
>> My thought was to put this as a question before our chapter but I was 
>> asked to do some research on it first.  So, please let me know what 
>> you
> think!
>> 
>> 
>> 
>> Thanks,
>> 
>> Robby
>> 
>> 
>> 
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> 
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