[Ohio-talk] Reading Minutes at Meetings

Denver Jones emfs1969 at gmail.com
Thu Feb 18 14:33:28 UTC 2016 

I too agree with a great many of you, reading the minutes is a waste of time. However, sometimes demographics dictate differently. Emily firm believer in the policy that if I have a complaint I should find a solution. I also believe that if you don't want to do a job shouldn't volunteer for the position. So when I dissected Robbie's post, and read "they should figure this out for themselves" I was a little upset by that. It would have set better with me if Robbie stated he would help the membership figure out a way to work around this problem.  That to me, seemed a little self absorbed. Now this of course, is just my take on things.  I do not want anyone to Magent or think that I am attacking Robbie, because that is not my intent, I merely expressing my view I want to again point out my statement, that if you find a problem, you find a solution! I think Robby is a fine individual, and he will do a great job as secretary! Because, I trust the judgment of my president. I believe has already stated we will find a way to work through this that fixes it for everyone. 

Respect fully,

Denver Jones

> On Feb 18, 2016, at 8:46 AM, richard via Ohio-talk <ohio-talk at nfbnet.org> wrote:
> 
> I agree with Barbra,
> It is very important to note here that Miami valley is not struggling with
> this issue but Robby asked me and I   told him to put the question on Ohio
> talks to see how other chapters do this.
> While written minutes are still most common, electronic methods are growing
> in popularity. If we are using computer technology, we must make sure
> policies exist to ensure no alteration or manipulation of content, and that
> personal data contained in the minutes is kept private. This is especially
> important with home-based computers.
> The previous secretary Taped  the meetings and transcribed  the minutes
> after.
> While reading the various post    it would seem that people could say the
> same thing about emailing the other very important reports that we read in
> meetings.
> We will look at this in our chapter and are very happy that the members of
> the Ohio affiliated has been willing to share. Positive Payne
> 
> 
> -----Original Message-----
> From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of
> barbara.pierce9366--- via Ohio-talk
> Sent: Thursday, February 18, 2016 8:23 AM
> To: NFB of Ohio Announcement and Discussion List
> Cc: barbara.pierce9366 at gmail.com
> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
> 
> I am a chapter secretary in a chapter with fewer than half of our members
> using email regularly. Admitedly I lean toward reading the minutes. It takes
> two minutes. I wonder, if people were honest, how many would admit that they
> skipped reading the minutes when they arrived or they have forgotten what
> they said. I wrote the minutes, and often I have forgotten the detains of
> what is in them. You talk about saving time. We waste more time than reading
> the minutes takes.
> 
> Just my view,
> 
> Barbara Pierce
> President Emerita
> National Federation of the Blind of Ohio Barbara.pierce9366 at gmail.com
> 440-774-8077
> The National Federation of the Blind knows that blindness is not the
> characteristic that defines you or your future. Every day we raise the
> expectations of blind people, because low expectations create obstacles
> between blind people and our dreams. You can live the life you zwant;
> blindness is not what holds you back.
> 
>>> On Feb 17, 2016, at 11:58 PM, Tim Janning via Ohio-talk
>> <ohio-talk at nfbnet.org> wrote:
>> 
>> I feel it would be a good idea to present the minutes by email since
> nearly all members have email and those who do not could be contacted by
> another chapter member.  I like the idea of freeing up time to focus on
> other issue's which needs to be discussed by the chapter.  We could always
> ask if there are any questions regarding the minutes which have been sent
> out by email.  I think the Miami Valley chapter needs to move forward as
> technology advances.
>> 
>> -----Original Message----- From: Robert Spangler via Ohio-talk
>> Sent: Wednesday, February 17, 2016 11:49 PM
>> To: grob702 at gmail.com ; 'Robert Spangler via Ohio-talk' ; 'NFB of Ohio
> Announcement and Discussion List'
>> Cc: Robert Spangler
>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>> 
>> Because I'm a new member with new ideas and I think it's a waste of 
>> time reading four pages of minutes out loud when the time can be used 
>> for other business, and when people in any other organization would be 
>> responsible for finding their own way to read them.  As I said, 
>> however, it is a democratic organization and if the membership 
>> overwhelmingly wants them read, then that's how it shall be.
>> 
>> -----Original Message-----
>> From: grob702 at gmail.com [mailto:grob702 at gmail.com]
>> Sent: Wednesday, February 17, 2016 11:45 PM
>> To: Robert Spangler via Ohio-talk <ohio-talk at nfbnet.org>; NFB of Ohio 
>> Announcement and Discussion List <ohio-talk at nfbnet.org>
>> Cc: Robert Spangler <spangler.robert at gmail.com>
>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>> 
>> The Miami Valley chapter have always had our minutes ran by the 
>> secretary we have it any problems we haven't had any problems with the 
>> situation so why should it become one right now it should not be you 
>> are secretary, and we appreciate our board members in our chapter so 
>> what is there going to be a problem with you reading the minutes in 
>> our meeting
>> 
>> Sent from my iPhone
>> 
>> On Feb 17, 2016, at 9:04 AM, Robert Spangler via Ohio-talk 
>> <ohio-talk at nfbnet.org> wrote:
>> 
>>> Thanks everyone for your responses.  Deborah, was this something on 
>>> which your chapter voted or did you make an executive decision?  
>>> Carol made a good point that, if there are many seniors in the 
>>> chapter who are not accustomed to using computers and the internet, 
>>> then it is probably worth continuing the practice.  On the other 
>>> hand, if there are just a couple of members who are having issues, 
>>> then they need to resolve the problem themselves or find another means of
> reading them.
>>> Given that we are supposed to be a democratic organization, I'm 
>>> thinking that it's something that should be discussed and a vote had.
>>> 
>>> -----Original Message-----
>>> From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of 
>>> Deborah Kendrick via Ohio-talk
>>> Sent: Wednesday, February 17, 2016 8:24 AM
>>> To: 'NFB of Ohio Announcement and Discussion List'
>>> <ohio-talk at nfbnet.org>
>>> Cc: Deborah Kendrick <dkkendrick at earthlink.net>
>>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>>> 
>>> Rob,
>>> For some time now, we in the Cincinnati chapter have distributed 
>>> minutes via email, and then approved them at the meetings.
>>> For those few who do not use computers, others are sharing with them.
>>> Hope this helps.
>>> Deborah (president of Cincinnati chapter)
>>> 
>>> 
>>> -----Original Message-----
>>> From: Ohio-talk [mailto:ohio-talk-bounces at nfbnet.org] On Behalf Of 
>>> Karen via Ohio-talk
>>> Sent: Wednesday, February 17, 2016 4:02 AM
>>> To: NFB of Ohio Announcement and Discussion List
>>> Cc: Karen
>>> Subject: Re: [Ohio-talk] Reading Minutes at Meetings
>>> 
>>> 
>>> 
>>> RobbYThis us Karen I was secretary for years for our chapter I do 
>>> believe it is necessary to read the minutes you forget not everyone 
>>> has a computer and they still deserve just as much information as the 
>>> next person I do believe minutes need to be very thorough this to me 
>>> is just all about keeping good recordsWhen I did minutes we had an 
>>> introduction with a prayer then old business new business telephone 
>>> report entertainment report as well  just an example for u Wanda 
>>> Sloan has problems with a computer as I type so individuals like her 
>>> would never hear the minutes unless you read them aloud at the 
>>> meeting Thank you,Karen Noles
>>> 
>>> 
>>> Sent from my Verizon Wireless 4G LTE smartphoney
>>> 
>>> -------- Original message --------
>>> From: Robert Spangler via Ohio-talk <ohio-talk at nfbnet.org>
>>> Date: 2/17/2016  12:28 AM  (GMT-05:00)
>>> To: 'NFB of Ohio Announcement and Discussion List'
>>> <ohio-talk at nfbnet.org>
>>> Cc: Robert Spangler <spangler.robert at gmail.com>
>>> Subject: [Ohio-talk] Reading Minutes at Meetings
>>> 
>>> Hello all:
>>> 
>>> 
>>> 
>>> I am now the Secretary for the NFB of the Greater Miami Chapter in
> Dayton.
>>> I am curious to know if Secretaries of chapters around the state are 
>>> reading their minutes at each meeting.  I personally feel like this 
>>> is an unnecessary practice since we send the minutes out via email 
>>> and I maintain that it is the responsibility of each member to read 
>>> the minutes
>> themselves.
>>> Plus, I'd like to use our time more effectively.  I write pretty 
>>> detailed minutes.  While I do not write out everything that is said, 
>>> I do provide enough information so that someone who was unable to 
>>> attend can get a very good idea of what was discussed at the meeting.  
>>> That being said, however, I do understand that there are some people 
>>> who may
>> not have access to email.
>>> My thought was to put this as a question before our chapter but I was 
>>> asked to do some research on it first.  So, please let me know what 
>>> you
>> think!
>>> 
>>> 
>>> 
>>> Thanks,
>>> 
>>> Robby
>>> 
>>> 
>>> 
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