[Pibe-division] method to have istudents ids and birthdates for district

Dr. Denise M. Robinson dmehlenbacher at yahoo.com
Fri Mar 11 11:37:22 CST 2011

Remember everyone that it is against the law for anyone to be able to access this information. It always must to placed in a secured locked place, whether behind a password protected computer or locked room. You cannot carry any student's information in a written notebook or any easily accessible manner. Yes, it must be a pain for you to get into also and that way you know you are not breaking the law and protecting the identity of all your students.
You will be breaking HIPA, FERPA and a plethora of other laws.
Be careful out there

Denise M. Robinson, TVI, Ph.D. 
Teacher of the Blind & Visually Impaired
Yakima School District
TechVision-Independent Contractor
Specialist in blind programming/teaching/training
509-674-1853     deniserob at gmail.com

--- On Fri, 3/11/11, Joanne Laurent <joanne at blindcoach.com> wrote:

From: Joanne Laurent <joanne at blindcoach.com>
Subject: Re: [Pibe-division] method to have istudents ids and birthdates for district
To: "'Professionals in Blindness Education Division List'" <pibe-division at nfbnet.org>, aernet at lists.aerbvi.org
Cc: vision at lists.pdx.edu
Date: Friday, March 11, 2011, 5:29 PM

I never carry my laptop from school to school. I do struggle with remembering facts about each student’s team-members and room numbers off the top of my head (especially when my brain is focusing on one student and someone asks me about a different student). I have adapted to my brain fog by carrying two quick and handy non-tech resources. Although I am sighted you could do the same thing in Braille changing the information to something more pertinent to your own needs. 
1). I keep a thin notebook in the car for quick reference that has the following information: my schedule, a page or two for each student (placed in order of their lessons and color coded by VI teacher) with relevant IEP goals, brief summary of past lesson or ideas for current lesson. I also keep an extra copy of permission slips, and names & contact numbers of teachers-parents-school secretaries, etc. in the notebook. I consult this notebook in the morning, evening, and if necessary, between each lesson. This notebook eliminates the need for me to pull individual files and fish through pages and pages of stuff I don’t need to look at to find an IEP goal or a parent’s phone number.    
2). I also carry an index card into the school with me containing the bare minimum information necessary (important names, room numbers, length of lesson, and shorthand IEP goals). Not all of us are blessed with good memories and my kids, the schools, and even the city & county are all foreign to me so I’ll need the note card for awhile! It really helps me flow smoothly. In your case you might want to only Braille student ID numbers and birthdates on the index cards. It fits easily into a purse. My note cards are clipped together in order of the lessons and kept with other “quick grab” items. After each lesson I put that note card in the back of the cards and put the front card in my purse for the next lesson.   

Joanne Laurent 
Certified Orientation and Mobility Specialist
If you can't learn it, I'm not teaching it right!
Highest Expectations Travel and Adaptive Skills Instruction for the Blind 

From: pibe-division-bounces at nfbnet.org [mailto:pibe-division-bounces at nfbnet.org] On Behalf Of Sara Rooz
Sent: March 11, 2011 11:49 AM
To: aernet at lists.aerbvi.org
Cc: pibe-division at nfbnet.org; vision at lists.pdx.edu
Subject: [Pibe-division] method to have istudents ids and birthdates for district

I am  a blind TVI. I have a list of my students ID numbers and dates of birth on personal notetaker and computer. Sometimes, the district expects me to have it ready when I contact them. Do you think brilling the information and having the info with me during providing services to the students at school would be another option? I/'m just curious how TVIs have all the info this information when one receives a phone call ferom a district or districts you may be serving students.? Just one final note, due to the population I serve and because I travel between with my materials I am hesitant of taking a laptop or my personal notetaker to scdhool for fear it may be damaged. Just wondering how other teachers deal with this issue. I am aware that many teachers travel with laptops and have one rooom to instruct students. I am not as lucky. Thanks the school and staff work with me to service the students in their respective classrooms  which is valuable as to
 what information you can pick up and integrate the stdent when activities are occuring.

Sara Rooz TV in NYc

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