[rehab] Question regarding labeling case files

[Alexander, Lucy, CFB]

Greetings,

I worked as a VRC for more than nine years, managing caseloads as high as 350 cases, and used dimo tape on the back of folders to identify them.  Occasionally I ran into a bad roll of tape that did not stick well, but for the most part, the tape stayed on for years and actually reinforced the paper tab so that it lasted longer.  The files were very well organized, so I could pull important documents without them being labeled in braille.  I was fortunate to have wonderful secretarial support who put documents back in their places.  I can see where using larger plastic sheets would be more beneficial because you could braille more than just a name.  I now use this system for my files at home.  Good luck!

HTH,
Lucy 
-----Original Message-----
From: rehab [mailto:rehab-bounces at nfbnet.org] On Behalf Of Judy Jones via rehab
Sent: Thursday, June 18, 2015 8:23 PM
To: Rehabilitation Counselor Mailing List
Cc: Judy Jones
Subject: Re: [rehab] Question regarding labeling case files

I definitely use the label sheets in my filing, as well as for tagging things in our supply store.  You can buy heavy clear laminate on Ebay, a box of about 50 for around $25.  These sheets are 9 by 12 inches, and I cut several 4-inch strips to keep handy.  When I need a label, I roll on in the Perkins, then go down about an inch from the top to braille the folder name. 
I cut right at the bottom edge of the braille line, which will allow you to place the braille on the back side of the folder tab with the braille being at the top edge.  Even though the laminate is clear, the braille does distort for sighted users.  This way I can literally walk through a file drawer with my fingertips when hunting a file.

Hope this makes sense.

Also, note that it is much faster to braille files this way than it took me to explain it.  Hahaha.

Best wishes.

Judy


-----Original Message-----
From: Erin Chaves via rehab
Sent: Thursday, June 18, 2015 7:30 PM
To: 'Rehabilitation Counselor Mailing List'
Cc: Erin Chaves
Subject: [rehab] Question regarding labeling case files

Hi all,



I would like to know how you label your paper case files.  In my previous job, I was a VR counselor in WA State.  I labeled my folders by using the slate and stylus to write the consumer's name on the outer edge.  That method worked very well for me.  Now I'm working for the state of TX, and I'm told I'm not allowed to do it that way.  I have tried the dimo tape method in the past, but the damned tape bubbles and eventually falls off the folder.  I know I used to be able to find Braille labeling sheets.  Have any of you used those to do labels?



What else can I try?  I thought of investing in a Pen Friend, but I have never worked with one, so I don't know if I would take to that.  Any suggestions would be greatly valued and appreciated!



Thanks much!



Erin Chaves, M.A, CRC.

VR Counselor in San Antonio, TX

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