[Trainer-Talk] Printing labels and envelopes, or finding alternatives?

[Greg Aikens]

Hi Jim,
Check out the Mailings tab of the ribbon in Word. There are dialogs for printing labels and envelopes. I would recommend you print out labels because it is easier to manage a sheet of labels then putting a bunch of envelopes through your printer. The labels dialog will let you select the type of label you are using, by brand name and number. This should help with the lining up. Your printer should be able to accept labels or envelopes. It may have a separate tray for special items like this or it may use the same tray. 

As Nancy described, Mail merge is also a great option because you can just update your spreadsheet and run mail merge again to prepare your next batch of labels. It is a little complicated at first but worth learning if you are going to send out your mailer on a regular basis. 

Hope this helps,

Greg

-----Original Message-----
From: Trainer-Talk [mailto:trainer-talk-bounces at nfbnet.org] On Behalf Of Nancy Coffman via Trainer-Talk
Sent: Friday, March 03, 2017 8:46 AM
To: insightfulpub at gmail.com; List for teachers and trainers of adaptive technology <trainer-talk at nfbnet.org>
Cc: Nancy Coffman <nancy.l.coffman at gmail.com>
Subject: Re: [Trainer-Talk] Printing labels and envelopes, or finding alternatives?

I have used mail merge in word. The easiest way is to set up a table for your labels, and use mail merge to fill in the table for the labels. Your database might also be a table in word, but they are different. I use a reader to make sure that my printing is not going between labels. One rather full proof way to do that is to center the contents of the label. It isn't my favorite, because it looks a little bit funny, but it works well. I also center of the contents of the label in the cell vertically. I hope that helps.

Sent from my iPhone

> On Mar 2, 2017, at 10:43 PM, Christine Chaikin of Insightful Publications via Trainer-Talk <trainer-talk at nfbnet.org> wrote:
> 
> Hi Jim,
> 
> I have a label printer that I use called Dymo label.  Where I print 
> mailing labels out.  For more information visit their website at 
> http://www.dymo.com
> 
> Thank you for your time regarding this matter.
> 
> 
> Sincerely,
> Christine Chaikin
> President and CEO
> Office: (808) 747-1006
> Email: 
> insightfulpub at gmail.com
> Website: 
> in-sightful.com
> Orders:
> In-sightful.com/orderpage.html
> 
> 
> -----Original Message-----
> From: Trainer-Talk [mailto:trainer-talk-bounces at nfbnet.org] On Behalf 
> Of Jim Portillo via Trainer-Talk
> Sent: Thursday, March 02, 2017 5:56 PM
> To: Jim Portillo
> Cc: Jim Portillo
> Subject: [Trainer-Talk] Printing labels and envelopes, or finding 
> alternatives?
> 
> Howdy everyone,
> 
> 
> 
> I need to see if I can find a good and efficient way of being able to 
> do a personal project.
> 
> 
> 
> I will need to begin doing several mailings.  It won't be a one-time 
> thing either.  This means that I will need to find a good and 
> efficient way of dealing with addressing mailers.  These mailers 
> aren't your typical regular envelopes.  They'll be padded envelopes with CDs and papers in them.
> 
> One of the things I was possibly thinking was using labels, where I 
> could use a program like Word to type the address of the recipient and 
> then print it out as a label.  Never having done this before, and not 
> knowing how I'd use my printer, I'm wondering how or if it could be done.
> 
> Is there perhaps a label printer that could be used with a computer?  
> Has anyone used something like that?
> 
> 
> 
> I'm aware that perhaps the most efficient thing to do would be to use 
> a reader or sighted person to address each envelope.  The only reason 
> it wouldn't be so efficient (besides needing to hire one) is because 
> I'd have to wait for us to meet, and I'd have to have the person do 
> several at one time.
> 
> If there's an easier way of doing this, I'd like to know.
> 
> 
> 
> Thanks much.
> 
> Jim
> 
> 
> 
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