[Job-Listings] FW: Job Posting in Communication Center Administrative Assistant

[Andrews, David B (DEED)]

Good Morning all,

I wanted to share the posting for the opening we have in the Communication Center. This job id is 44728.  I have copied the details below.


Job Class:  Office & Administrative Specialist, Principal


Who May Apply:  Open to all qualified job seekers simultaneously with bidders.
Date Posted:  03/26/2021
Closing Date:  04/01/2021
Hiring Agency/Seniority Unit:  Department of Employment & Economic Development / Employ  & Economic Dev-AFSCME
Division/Unit:  State Service for the Blind Branch / SSB Comm Ctr / Seniors SVS
Work Shift/Work Hours:  Day Shift
Days of Work: Monday - Friday
Travel Required:  Yes (5%)
Salary Range: $20.51 - $27.68/hourly; $42,824 - $57,795/annually
Classified Status:  Classified
Bargaining Unit/Union:  206 - Clerical/AFSCME
Work Area:  Communication Center/Senior Svcs
FLSA Status:  Nonexempt

Connect 700 Program Eligible<https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/>:  Yes
Job Summary


Job Summary

This position serves as the executive assistant to the State Services for the Blind's (SSB) Deputy Director of the Communication Center and Program Operations.  The incumbent will  complete clerical and administrative tasks.  This position is responsible for budget and fiscal support for the Communication Center and provides assistance to other units of SSB as needed. This position is also responsible for managing the Communication Center and the Senior Services Individual Donation Program.
Qualifications


Minimum Qualifications

Knowledge and skills in accounting/math in order to navigate the state's accounting and procurement systems, to handle donation program, monitor financial documentation from grantees, reconcile financial documentation, locate errors and recommend solutions.

Knowledge of computer software applications, such as Microsoft Office Suite products, sufficient to create documents, labels, spreadsheets, email lists and related items.

Knowledge of English sufficient to (1) speak, read, understand, and respond to written and spoken communications with customers; and (2) file and retrieve information based on content, using alphabetical filing practices.

Skill in customer service sufficient to meet customer's needs (phone, in person, writing).

Skill in database management sufficient to maintain databases and complex record systems as well as prepare reports.

Preferred Qualifications

At least 3 years' experience performing administrative support functions.

Knowledge of the Minnesota State Contracting system, Minnesota Procurement policies and procedures, Knowledge of SWIFT and Procure-it.

Skill in event planning.

Skill in working with volunteers.

Ability to work independently and use sound judgment, without close supervision.

Ability to managing multiple projects at a time; ability to detect errors and logically resolve problems.

Ability to handle a high volume of work assignments.

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).


Brianna Holeman
Deputy Director, Program Operations & Communication Center

State Services for the Blind
2200 University Ave W, Suite 240
Saint Paul, MN 55114

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