[Job-Listings] FW: Courtesy Copy: Job Posting - Secretary 1

Sat May 1 18:19:36 UTC 2021

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>Iowa Department for the Blind
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>Iowa Department for the Blind Logo
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><https://www.governmentjobs.com/careers/iowa/jobs/3035888/secretary-1?department%5B0%5D=131+Iowa+Department+for+the+Blind&pagetype=jobOpportunitiesJobs&sort=PositionTitle%7CAscending&utm_medium=email&utm_source=govdelivery>
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>Secretary 1
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>Location: Des Moines, IA
>Salary Minimum: $32,531.20
>Salary Maximum: $47,340.80
>Job Type:  Full-time
>Agency:  131 Iowa Department for the Blind
>Job Number: 21-02446
>Post Close Date:  April 15, 2021
>Point of Contact:  <mailto:keri.osterhaus at blind.state.ia.us>Keri Osterhaus
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>Job Description:
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>Only applicants who meet the Minimum 
>Qualification Requirements and meet all 
>selective requirements (listed below) will be placed on the eligible list.
>
>The Iowa Department for the Blind (IDB) is 
>seeking a detail-oriented, organized and 
>flexible office professional to support our 
>programs.  We are looking for someone who is 
>motivated and passionate to join a team 
>prioritizing the success of individuals who are 
>blind to achieve success in employment. 
>(<https://www.governmentjobs.com/careers/iowa/jobs/3035888/secretary-1?department%5B0%5D=131+Iowa+Department+for+the+Blind&pagetype=jobOpportunitiesJobs&sort=PositionTitle%7CAscending&utm_medium=email&utm_source=govdelivery>Apply 
>here)
>
>Duties and responsibilities to include the following:
>Customer Service / Office Management
>Perform in-bound and outbound client, business 
>enterprises (BEP) vendor and customer service 
>support for the business enterprises and 
>vocational rehabilitation programs via phone, 
>mail, email, scans, text, and/or video conferencing.
>Complete and accurately respond to client or 
>customer requests for appointments; schedule 
>appointments and capture contact information. 
>Use standard technology such as a telephone, 
>email, calendar scheduling and web browser to 
>complete daily tasks, including case management, 
>scheduling, and taking meeting minutes.
>As required, manage office/receptionist duties 
>to include, but are not limited to: greeting 
>walk – ins and scheduling cliients, answering 
>phones, opening and routing mail, emailing 
>correspondence, faxing, routing and filing.
> Case Management
>Perform specific case management duties to 
>assist counselor in managing caseload; monitor 
>service provision for clients conducts phone and 
>in-person reviews on routine cases and completes 
>paperwork and/or computer entries for progress reviews.
>Monitors receipt of reports and medical records. 
>Follow up on past due payments and documents 
>with vendors, and client authorizations with 
>counselors; coordinates with counselors on remedying errors.
>Under direction of the counselor, coordinate and 
>schedule appointments, medical examinations, 
>evaluations, facility and educational training and other services.
>Under direction of the counselor, assist and 
>support clients in achieving employment goals.
>Prepare correspondence, types and proofreads letters and forms as required.
>Client and BEP Vendor Service Provision
>Develop accessible spreadsheets and forms, set 
>up functions for data entry and processing 
>information required by the business enterprises 
>and vocational rehabilitation programs; 
>accurately enter and transfer data into spreadsheets.
>Search for and provide information and reports 
>to program supervisors, co-workers, and BEP 
>vendors by telephone, in digital and hard-copy 
>written form, e-mail, video conferencing, or in person.
>Perform day-to-day administrative tasks such as 
>organizing and maintaining information files and processing paperwork.
>Send timely announcements of public meetings by 
>email to other divisions for posting.
>Maintain the office area and office equipment; 
>inform supervisor or appropriate staff of any need for external support.
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>It is the policy of the Department for the Blind 
>to conduct background checks on all finalist 
>candidates prior to any offer of employment.
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>Selectives
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>081 Typing Score of 60 or greater (60-69 WPM)
>Information about typing tests and scores 
>related to State of Iowa employment can be found at:
><https://das.iowa.gov/human-resources/state-employment/typing-test-information?utm_medium=email&utm_source=govdelivery>https://das.iowa.gov/human-resources/state-employment/typing-test-information
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>AND
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>207 Editing
>6 monthsâ€™ experience, 12 semester hours, or a 
>combination of both in applying analysis and 
>judgment to find and solve problems of grammar, 
>spelling, punctuation, substance, format, 
>organization, and style by altering, adapting, 
>or refining content of publications, mass 
>mailings, forms, or other material. Includes 
>reviewing text for inconsistencies and rewriting 
>text to improve accuracy, clarity, coherence, consistency, and effectiveness.
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>AND
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>162 Data Entry
>6 monthsâ€™ experience, 12 semester hours, or a 
>combination of both in the process of entering 
>data into a computerized spreadsheet or database.
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>Minimum Qualification Requirements
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>Experience equal to one year of full-time clerical or closely related work;
>OR
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>post high school course work in an accredited 
>secretarial, business, or closely related 
>curriculum may be substituted for the required 
>experience on a month-for-month basis;
>OR
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>completion of thirty (30) semester (or 
>equivalent) hours of undergraduate college level 
>course work may be substituted for the one year of required experience;
>OR
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>certification from the State of Iowa 
>Administrative Assistant Certificate Program 
>will substitute for six months of the required experience;
>OR
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>employees with current continuous experience in 
>the state executive branch that includes permanent status as a Typist–Advanced.
>
>For additional information, please click on this 
><https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary1-00025-90025.pdf?utm_medium=email&utm_source=govdelivery>link 
>to view the job description. 
><https://get.adobe.com/reader/?utm_medium=email&utm_source=govdelivery>(Download 
>PDF reader)
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>A proud partner of the american job center network
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>Phone: 515-281-1333
>E-mail: <mailto:information at blind.state.ia.us>information at blind.state.ia.us
>
>Iowa Department for the Blind
>524 Fourth Street
>Des Moines, IA 50309-2364
>
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