[Job-Listings] FW: Job Posting - Secretary 1 - Temporary Iowa

Fri Jun 7 20:25:21 UTC 2024

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Iowa Department for the Blind Logo

Secretary 1 - Temporary

Location: Des Moines, IA 
Salary: $15.98 - $23.26 Hourly
Job Type:  Temporary
Agency:  131 Iowa Department for the Blind
Job Number: 24-04187
Post Close Date:  June 17, 2024
Point of Contact:   <mailto:kim.walford at blind.state.ia.us> Kim Walford

To Apply: All candidates wishing to be considered for this position must
submit a cover letter, resume, and application via NeoGov. For more
information, contact Kim Walford at  <mailto:kim.walford at blind.state.ia.us>
kim.walford at blind.state.ia.us.

Job Description:

The Iowa Department for the Blind (IDB) is seeking a detail-oriented,
organized, and flexible office professional to support our programs. We are
looking for someone who wants to use their skills to make the world a better
place by supporting programs that empower blind youth and adults to become
independent and successful. We are looking for someone who is outgoing,
flexible, and organized.

The ideal candidate will possess:

*	excellent customer service skills
*	working knowledge of Word and Excel
*	strong data entry skills
*	ability to prioritize tasks and solve problems

Duties and responsibilities to include the following:

Reception desk and office duties to include, but not limited to:

*	Greeting any potential walk-ins to Department or anyone who arrives
to the IL division's desk, scheduling clients, answering program's phone,
opening and routing mail, emailing correspondences, reviewing documents,
faxing, and maintaining program's open and closed files.
*	Prepares requisitions for office supplies including those for IL
Teacher supply orders. Tests all supplies or devices for working order. In
timely manner, make returns to supplier if items are defective.
*	Keep records of all vendor invoices for reference.
*	Assemble program packets.
*	Assist division support staff in clearing backlog of authorizations
and other paperwork.
*	Follow up with team members regarding timely submission of expense
reports.
*	Assist team members in scheduling and rescheduling client
appointments as needed.
*	Assist program administrator on following up with authorization of
verification and approval to pay.
*	Assist uploading applicants or clients into case management system.
*	Reads printed material including computer screens, serial numbers,
and other text for blind staff.
*	Other clerical and administrative support duties as assigned. 

This is a non-merit position with the Iowa Department of the Blind.
Candidates must follow the instructions in the "To Apply" section. Positions
in this class are exempt from the screening and referral requirements of the
Iowa Department of Administrative Services - Human Resources Enterprise.

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or
closely related curriculum may be substituted for the required experience on
a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate
college level course work may be substituted for the one year of required
experience;

OR

certification from the State of Iowa Administrative Assistant Certificate
Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch
that includes permanent status as a Typist-Advanced.

Iowa Department for the Blind
524 Fourth Street
Des Moines, IA 50309-2364

Phone: 515-281-1333
E-mail:  <mailto:information at blind.state.ia.us>
information at blind.state.ia.us

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