[Job-Listings] FW: HR Opportunity - Department of Administration Minnesota

Fri Sep 11 21:15:44 UTC 2026

From: MMB Enterprise Employee Resources <MNMMB at public.govdelivery.com>
Sent: Friday, September 11, 2026 4:13 PM
To: Andrews, David B (DEED) <david.b.andrews at state.mn.us>
Subject: HR Opportunity - Department of Administration

Working Title: HR Operations Assistant

Job Title: Office & Administrative Specialist, Intermediate

Agency: Department of Administration

Location:  St. Paul, MN

Closing Date:  17 September 2026

Job ID:  96934

Under general supervision, this position provides administrative and receptionist support to ensure that the Human Resources office operates efficiently and effectively. Responsibilities include front desk support, assisting visitors, responding to general inquiries, monitoring the general HR email inbox and main phone line, and performing general administrative tasks. The role also supports coordination of New Employee Orientation sessions and materials, administers and audits the I9 process, and runs reports and maintains logs as needed.

This position has access to and uses labor relations information as defined in M.S. 13.37; participates in meetings where state labor negotiation proposals are discussed; and will have access to agency strike plans.

Responsibilities include:

* Provide front desk support to ensure the HR office operates efficiently. This includes responding to general inquiries from employees, applicants, and the public; monitoring the HR email inbox; and retrieving and sorting mail to support timely, courteous, and consistent communication.

* Perform administrative tasks that support HR operations. This includes scheduling attendance for New Employee Orientation; completing and entering I-9s in the State's HR information system; assigning and communicating required trainings to new hires; gathering information for data requests; completing employment verifications (including driver's license checks); and entering performance reviews in the system. Coordinate dates and locations for retirement meetings and presentations and ensure notifications are sent to employees. Serve as the agency coordinator for the annual flu shot clinic.

* Assist with generating reports from State systems as requested, including those used to support labor negotiations.

* Support the Staffing team by posting internal bids and job opportunities, and preparing materials for job fairs as needed.

* Perform other duties as assigned.

Please share with anyone who might be interested in and qualified for this position.

REMINDER: As a state employee, in order to apply for this position, you will access the job posting through Self Service.

________________________________

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